SACC-Chicago is seeking a bright, multi-tasking, and self-motivated Executive Administrator to provide
excellent support for the SACC-Chicago board as well as the members of SACC-Chicago. Our ideal
candidate communicates with ease and is organized, innovative, forward-thinking and can manage a
multitude of different tasks. In this role you will work closely with the board and its members as well as
managing the work of our interns.
Members: Work with the VP of Membership on creating member value, identifying and
attracting new members, as well as on retaining existing members. Send out annual renewals to
existing members, manage the membership data base and produce a membership directory.
Support with the annual membership survey planning and execution.
Events: SACC Chicago has four larger annual events; Annual meeting, Scandinavian Golf Outing,
Crayfish Party and Lucia Luncheon. In between we have business and networking events at least
once a month. Together with the VP of Programs you will be responsible for developing both the
large and small events; finding suitable locations and reserving the venues, budgeting for the
events, designing and sending out the invitations in Constant Contact, invoice and process
payments, finding sponsors, tracking attendees, design seating arrangements and nametags,
decorate and see the event through to a successful completion.
Communication: Work with our VP of Communication in producing and distributing our
quarterly newsletter – the Flash, as well as social media postings and other members’
communications. Responsible for communication to our members and respond to general
inquiries received. Update the website on a weekly basis and as needed. All events with
invitations, corporate members and latest news are some of the items requiring continuous updates.
Finance: Be responsible for all day-to-day financial transactions of SACC Chicago and to properly
record them in QuickBooks. This includes collecting all membership dues, event fees and other
income, paying all vendors, landlord and other obligations. SACC Chicago reconciles our finances
every month. Work with our VP of Finance to review the monthly financial statements before
each board meeting. Communicate and engage with our bank as needed.
Personnel: Help hiring and supervising our interns. Search for and interview interns to work at
SACC Chicago. Act as a manager and mentor for the intern and directing their work and tasks.
Board Meetings; Prepare for the Board meetings by arranging conference room or Zoom virtual
calls, collect material and distribute the board documentation packet which includes agenda as
well as reports submitted by board members.
The candidate must have working knowledge in Microsoft Office suite of software. Experience with
QuickBooks (accounting), Constant Contact, Zoom (communication) and WordPress (website) are
preferred but not required.
The candidate must be proficient in English (speaking/reading/writing) and knowledge in Swedish is
beneficial but not required.
This is a flexible part-time role at 75%, based in our office in downtown Chicago.
Preferred start date is December 1, 2020 however negotiable for the right candidate.
For more information and to apply for the position, contact;
Carl Wiberg, President SACC Chicago, 312-405-1919, firstname.lastname@example.org
Gunn Johnsson, Executive Director SACC Chicago, 312-257-3002, email@example.com
121 West Wacker Drive, Suite 618
Chicago, IL 60601
Phone: (312) 257-3002